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Objectives of forms control To introduce forms which are really necessary and ensure clerical work don’t become confusing due to many forms Ensure forms so designed as render best possible use at minimum cost To produce forms by the most Read more
Is a method of retaining or keeping information by photographic records to reproduce when needed. The record are micro-photographed and kept either on roll film,micro-fiche,aperture card or jacket -When needed for reference the negative is shown on a screen or Read more
when more than one name is used by a person or company when correspondence may be sought under more than one name when firm is known by its initials when the name has changed Marking absent files (out card) If Read more
It’s possible for a correspondence to be filed in 2 or 3 different files but only one file is available. A good cross reference system is needed .Its a form of a card or folder directing a person to where Read more
This refers to how file covers or binders are kept in the filing cabinets Vertical filing This is the keeping of files within the drawers, racks or in the shelves when one is on top of another They lie Read more
A file is a collection of papers or documents dealing with one person or topic The equipment in which they are kept is known as a file cover or binder Filing equipment includes file cover and filing cabinets. These are Read more
These are equipment designed for storage of information in an organization and consists of covers, folders filing cabinets etc. They serve the following purposes protection of documents against loss, damage and deterioration prevention of theft or unauthorized use insertion, location Read more
Alphabetical. -Documents are filed according to the first letter of either name of the sender or subject. -Similar to words in English dictionary or telephone directory. Advantages Convenience of grouping paper by name of the company etc. Direct filing with Read more
Centralized filling Leads to development of specialist filing staff. All files are controlled in one room. More supervision and control files is possible. It ensures that all correspondence about the same subjects are filed together. A Uniform system of filing Read more