Management information and control system question and answer

A Management Information System ICT Revision Questions and Answers

Bhat-Bhateni departmental store wants to build the computerized information system to keep track of its inventory and sales. You are hired as the system analyst for the project. Based upon above scenario, answer the following questions:
Which model of system analysis and design will you propose and why?
What are the other systems which have correlation with sales? How are they correlated?
Make a sample output report format for the sales.

Answer
In this particular case, the spiral model of system development process is appropriate. It is continuous process of development which is combination of elements of both design and prototyping-in-stages, in an effort to combine advantages of top-down and bottom-up concepts. This model of development combines the features of the prototyping model and the waterfall model. This involves the continuous process of system development. As it combines the prototype and water fall model most of the activity would be covered. Here the stages of determining actual objectives of system: which is used to know the requirements, identifying and resolving the risks, developing the system with specific programming language, testing it and again planning next stage of development reducing the risk goes repeatedly till the complete system is developed.

Other system which are interconnected with the Sales Forecasting are as follows:
• Human Resource Information System.
• Accounting and Finance Information System
• Procurement and Production Information System
• Marketing Information System.

Human Resource Information System:
HRIS is mainly concerned about the recruitment, training, promotion and record keeping of the office personnel. Personnel effort is one of the major factors for the growth of next year sales. Reverse perspective, if next year sales increases highly obviously the workers are eligible for the incentive according to their effort.

BhatBhateni Departmental Store, Maharajgunj

Sales Report for the Month of Janaury

Date        01-01-

2013

Date        02-01-

2013

Date      03-01-

2013

Date        04-01-

2013

Prd

ID

Prod

Name

 

Prices

 

Qty

 

Total

 

Qty

 

Total

 

Qty

 

Total

 

Qty

 

Total

 

111

Nike

Shoes

 

4,000.00

 

6

 

24,000.00

 

2

 

8,000.00

 

 

7

 

28,000.00

 

212

 

Jeans

 

1,000.00

 

6

 

6,000.00

 

7

 

7,000.00

 

4

 

4,000.00

 

3

 

3,000.00

323 T-shirts 1

 

700.00 2 1,400.00 3 2,100.00
 

100

 

Caps

 

400.00

 

1

 

400.00

 

1

 

400.00

 

 

1

 

400.00

 

511

 

Jackets

 

2,500.00

 

3

 

7,500.00

 

 

2

 

 

3

 

7,500.00

 

618

 

Belt

 

300.00

 

4

 

1,200.00

 

5

 

1,500.00

 

 

2

 

600.00

Total                             8,900.00                40,500.00                16,900.00                4,000.00                                     41,600.00

As a sample only that of 4 days is shown and only that of 5 products. Similar type of sample report or any amendment can be accepted as the student answer.

Accounting and Finance Information System:
This is responsible for keeping the record of all monetary transaction related with procurement, salary, marketing etc. Moreover financial information system helps to analyze the investment, profit and loss related with the sales for the year 2008.

Procurement and Production Information System:
Procurement Information System provides the information regarding the purchase of the raw materials to meet the required target of sales. They also give the information regarding the delivery of the materials purchased. Whereas production information system supply the information related with the machinery, fuels, workers scheduling etc.

Marketing Information System:
It provides the information related with the product promotion ideas, identification of new customer to meet the required target of the sales.


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