• Obtain client’s permission to communicate with present auditor
• If refused decline nomination
• If permission granted, write to auditor requesting information which may help decision whether to accept nomination
Present auditor receiving request should
• request client’s permission to freely discuss affairs
• if refused inform proposed new auditor (who should decline nomination)
• Discuss freely all relevant matters if permission granted client.
After accepting nomination
• Ensure outgoing auditor’s removal/resignation properly conducted in accordance with national regulations
• Ensure new appointment properly conducted
• Send out an Engagement Letter to the directors
Retention of Reports
Procurement records should be managed in accordance with the Public Procurement and Asset Disposal Act, 2015 and subsidiary Regulations. According to section 68 of PPAD Act 2015, The Accounting Officer is ultimately accountable for record keeping in the Procuring Entity. Section 43 (3) requires that inspectors/ auditors are given access to all relevant books, records, returns, reports and other documents.
The firm should establish policies and procedures designed to maintain the confidentiality, safe custody, integrity, accessibility and retrievability of documentation, for example:
– Passwords to restrict access to electronic documentation to authorised users
– Back-up routines
– Confidential storage of hard copy documentation.